Our Process

The Conceptualize phase is the initial design stage of your project. Uptic Studios will get to know you, your vision, and your constraints and goals. Our team will work closely with you to understand your needs, analyze the site, and develop initial design concepts that align with your vision. Through bi-weekly meetings, we will refine the design with 2D drawings and 3D models, and designs are presented in sketches, renderings, and videos. Upon approval of the concept, we will develop a schematic design package for community, PUD, and municipality pre-development conferences and for your General Contractor to establish initial budgets.

In the Visualize phase, we transform the schematic design into a complete set of construction documents, the instruction manual to build the project. The phase starts by reviewing the SD set with the updated scope, budget, and schedule. Uptic Studios will collaborate with the clients, contractors, and consultants to evaluate the proposed design and construction methodology. Typically, there are features, products, or amenities that need to be developed further and evaluated to ensure the design is aligned with the client’s intended outcome. Once the schematic design has been approved from the design development project, we enter into the production of the technical drawings that will be used for permitting and as the construction documents. These two elements are separated because our clients often want to get into the queue for permitting as soon as possible. A permit set only has the information the permitting agencies require and is typically far less detailed than our construction document package. We can often use the time that the municipality needs to review the permit application to continue completing the construction documents.

The Realize phase is when your vision comes to life. With permits approved and construction documents completed, the contractor can solicit bids for construction and provide a proposal to build the project. Uptic Studios works with the client, consultants, and contractors to evaluate bids, respond to Requests for Information (RFIs), and assess alternative materials, products, or details that are submitted. Uptic Studios will continue to coordinate RFIs, Change Orders (COs), and shop drawing reviews and approvals throughout the construction process. The bi-weekly meeting schedule is maintained, and site visits are scheduled as needed. At the end of the project, Uptic Studios will conduct a final walk-through with the client and contractor to provide a punch list for any outstanding items before the project is turned over to the owner.

The Finalize phase is when you receive the keys to your castle. Uptic Studios will celebrate the completion of your project and continue to support you if any needs arise. Once the dust settles, we will follow up to gather your feedback and discuss next steps if there are any deferred tasks or elements of the project to be completed. We will also reconvene with the project teams to create a project narrative and schedule associated photography. All process documentation and photography will be compiled and made available to the client for future publications and award submittals.